Biz School

Created with Sketch.

How can we help?

  1. Welcome to Bizuno-U
  2. FAQs
  3. Quick Start
    1. Installation
    2. Configuration
    3. Your Dashboards
    4. Your First Product
    5. Your First Purchase
    6. Your First Sale
  4. Working With Bizuno
    1. Navigation
    2. Dashboards
    3. Currencies
    4. Locale
    5. Settings
  5. Users Guide
    1. Customers
      1. Manager
      2. CRM Manager
        1. Promotion Manager
      3. Sales Manager
        1. Request for Quote
        2. Sales Order
        3. Sale
        4. Credit Memo
      4. Prices
      5. Amazon Interface
      6. Order Fulfillment
      7. Returns Manager
      8. Reports and Forms
    2. Vendors
      1. Manager
      2. Purchases
        1. Request for Quote
        2. Purchase Order
        3. Purchase
        4. Vendor Credit Memo
      3. Prices
      4. Reports and Forms
    3. Inventory
      1. Manager
        1. Accessories
        2. Attributes
        3. Images
        4. Options
        5. Vendors
      2. Assemblies
      3. Adjustments
      4. Build Manager
      5. Inventory Bulk Edit
      6. Receiving/Inspection
      7. Reports
    4. Banking
      1. Customer Receipts
      2. Customer Refunds
      3. Vendor Payments
      4. Vendor Payments - Bulk
      5. Vendor Refunds
      6. Account Register
      7. Cash Reconciliation
      8. Reports and Forms
    5. General Ledger
      1. GL Manager
        1. Intuit Online Payroll
      2. Budgeting
      3. Reports and Forms
    6. Quality
      1. Document Control
      2. Quality Manager
      3. Maintenance Manager
    7. Tools
      1. Shipping Manager
      2. PhreeForm - Reports/Forms
      3. OpenCart Interface
      4. PrestaShop Interface
      5. WooCommerce Interface
      6. Google Interface
      7. Image Manager
      8. Translator Assistant
      9. Import/Export
      10. Backup/Restore
    8. My Business
      1. Profiles
      2. Employees
      3. Fixed Assets Manager
  6. Administrators Guide
    1. Module Settings
      1. Bizuno Settings
        1. Linking Your PhreeSoft.com Account
        2. SMTP Configuration
        3. Creating a New Store
      2. Contacts Settings
      3. Inventory Settings
      4. Payment Settings
      5. PhreeBooks Settings
      6. PhreeForm Settings
    2. Extension Settings
      1. Multi-Store Extension
      2. Service Builder - Job Templates
    3. Security
      1. Data Encryption
    4. Roles
    5. Users
    6. Maintenance
      1. Protecting Your Business Data
      2. Backing Up Your Data
      3. Restoring From a Backup
    7. Reloading and Importing Reports and Forms
    8. Using Barcode Scanners
    9. Importing and Exporting
      1. Importing Contacts – Customers and Vendors
      2. Converting from Another App
      3. Converting from PhreeBooks
  7. Advanced Topics
    1. Working With Taxes
    2. Fixing Trail Balance is Out of Balance Errors
    3. Editing Reports and Forms
    4. Entering a Vendor Deposit
    5. Entering a Customer Deposit
  8. Tutorials
    1. Mastering Price Sheets
    2. Translating Bizuno
  9. Technical Stuff
    1. Developer Information
    2. Bizuno API
    3. Adding New Themes
  10. More Resources
    1. Glossary
  11. Confirm Shipments
  12. Downloading Orders
  13. Reconciling Payments
  14. Uploading Inventory

Fixing Trail Balance is Out of Balance Errors #

Occasionally you will go to post a transaction and you will come across the following error message and the post will fail:

Trial balance is out of balance, this can usually be fixed by re-posting the transaction. If your balance is not zero, you should validate and repair your gl balances in My Business -> Settings -> Bizuno tab -> PhreeBooks Settings icon -> Tools tab. Balance = 0.0005 (Should be zero) and Debits = 234.3413 and credits = 234.3671 in period 14

Every post has checks in place to make sure the double entry accounting standards are met. This error message is one of many checks that are performed with every transaction. This particular message represents rounding errors that accumulate over many transactions and eventually exceed the PhreeBooks threshold (typically 0.02). Most users will never see this message but if you have your number precision set below the currency precision this error may appear more often.

The Bizuno PhreeBooks module has a tool to re-align your general journal and reset these rounding errors. Here’s how to re-calibrate your journal:

WARNING: The tool must be run while no other transactions are being performed to prevent injecting improper balances into the journal. Since the tool typically takes under a minute per iteration to run, this is not to hard to do.

NOTE: This tool may need to be run multiple times to fix propagation errors from period to period. Once the tool runs through completely without any messages, your journal should be good to go.

  1. Navigate to: My Business -> Settings -> Bizuno tab -> PhreeBooks Settings icon -> Tools tab.Journal Balance Tool
  2. Click on Start in the fieldset Validate and Repair General Ledger Account Balances.Balance Tool Processing
  3. Bizuno will check every period and correct any errors. If any messages are displayed showing adjustments during the tool, the tool should be re-run again until all imbalances have been repaired.Balance Tool – Finished

NOTE: If the tool fails to completely repair the balance errors, contact PhreeSoft for further assistance.

NOTE: If the tool repairs the balances and you still receive the out of balance error, check all the GL accounts in your transaction to make sure they are all set and active.

Help Guide Powered by Documentor
Suggest Edit