When a customer submits a payment for an outstanding invoice, the banking receipts function is used.
This procedure covers payments via check, eft, or other method from a single customer. Receipt Ref Numbers are automatically generated by the system (but can be over-ridden) to group deposits together. Deposit reference numbers can be duplicated in the system.
Receiving Payment from a Customer #
- Select Banking->Customer Receipts .
- Enter the Customer ID or press the open icon next to the Customer ID field. A popup will appear only displaying the customers with outstanding invoices.
- Select the customer that you received a payment from. The popup window will close and fill in the list of outstanding invoices on the Pay Bills form.
- Check the Pay box of the invoices you wish to pay. Adjust the discount as necessary.
- Enter a Reference Number in the Reference field.
- Enter the check number in the Deposit Ticket ID field.
- Enter the date of the check (default is today).
- Change the cash and discount accounts if necessary.
- Select the Payment Method from the pull down menu. Fill in any necessary payment information.
- Either Save or Print the payment. Saving is typically used for payments received where no receipt is necessary whereas printing is typically used for when a receipt is necessary (such as POS). The payment will be posted to the general ledger.
To pay a bill via EFT, credit card, and other non-check methods #
- Follow the procedure above, except enter an unique Payment Ref that identifies the payment. Select the correct account and post the payment by clicking the Save icon.